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Documents • WASC Report 2020

← Chapter 4: Self-Study Analysis - Category D2

(Chapter IV: Self-Study Findings)

CATEGORY D: RESOURCE MANAGEMENT AND DEVELOPMENT

D2. Resource Planning Criterion

The governing authority and the school leadership execute responsible resource planning for the future.

Indicator and Prompts

Long Range Resource Plan

D2.1. Indicator: The school has developed and implemented a long-range resource plan. The school has a process for regular examination of this plan to ensure the continual availability of appropriate resources that support the school’s vision, mission, and student learning of schoolwide learner outcomes and academic standards.

D2.1. Prompt: Evaluate the process of regular examination of the long-range resource plan to ensure the continuation of appropriate resources that support the school’s vision, mission and student learning.

Findings	Evidence
The school practices year to year planning. At the beginning of the school year, the principal and the staff review the resources of the school and determine what areas need repair, upgrade, and any improvements. The administration short-term plans for the school 2019-2020: 1. Starting a music instrumentals education program. Grant proposal of $10,000 to purchase music instruments and $10,000 to construction a music classroom. 2. Install solar power system for the school. Grant proposal of $50,000 to purchase the solar power system. 3. Repair all water tanks and install a rainwater catchment system to the existing tanks. The water catchment system will be connected to the restrooms as a cost savings for the school. The review and update of the plans are presented to the Board of Directors, PTA, and the administration meeting for action.

Findings

Evidence

The school practices year to year planning. At the beginning of the school year, the principal and the staff review the resources of the school and determine what areas need repair, upgrade, and any improvements.

The administration short-term plans for the school 2019-2020:

1. Starting a music instrumentals education program. Grant proposal of $10,000 to purchase music instruments and $10,000 to construction a music classroom.
2. Install solar power system for the school. Grant proposal of $50,000 to purchase the solar power system.
3. Repair all water tanks and install a rainwater catchment system to the existing tanks. The water catchment system will be connected to the restrooms as a cost savings for the school.

The review and update of the plans are presented to the Board of Directors, PTA, and the administration meeting for action.

D2.2. Indicator: The school uses research and information to form the master resource plan.

D2.2. Prompt: To what extent does the school leadership and staff use research and information to develop the long-range plan?

Findings	Evidence
The school uses information gathered from faculty and staff, parents, and students to develop long-range plans. Comments, concerns and suggestions are used to form the school’s long-range plans.	Conversations with parents, faculty and staff, and students.

Involvement of Stakeholders

D2.3 Indicator: Stakeholders are involved in the future planning.

D2.3. Prompt: Evaluate the effectiveness of the involvement of stakeholders in the school’s future planning.

Findings	Evidence
Maris Stella School is a Catholic educational institution of the Catholic Church. The overall direction and planning of the school is with the Catholic Church leadership in Palau. Faculty and staff offer formal and informal recommendations and suggestions for the school planning and improvements. The school has regular staff meetings. Parents have regular meetings with teachers to help with school activities, planning, and any improvements. Parents are encouraged to participate and volunteer in school’s activities and events. Parents are actively involved in the school’s annual fundraiser events. They are actively involved with their children’s class field trips, class activities. Parents participate in class fundraiser for their own child’s class specific project. Each class has two class reps who are the contact persons for the class. They are responsible to contact parents for any class meetings, activities, and events	PTA and Administration meetings Class Reps and Parents meetings with Classroom Teachers

Findings

Evidence

Maris Stella School is a Catholic educational institution of the Catholic Church. The overall direction and planning of the school is with the Catholic Church leadership in Palau.

Faculty and staff offer formal and informal recommendations and suggestions for the school planning and improvements. The school has regular staff meetings.

Parents have regular meetings with teachers to help with school activities, planning, and any improvements. Parents are encouraged to participate and volunteer in school’s activities and events.

Parents are actively involved in the school’s annual fundraiser events. They are actively involved with their children’s class field trips, class activities. Parents participate in class fundraiser for their own child’s class specific project. Each class has two class reps who are the contact persons for the class. They are responsible to contact parents for any class meetings, activities, and events

PTA and Administration meetings

Class Reps and Parents meetings with Classroom Teachers

D2.4 Indicator: The governing authority and school leaders are involved in informing the public and appropriate governmental authorities regarding the financial needs of the organization.

D2.4 Prompt: Comment on the evidence that the governing authority and school leaders are involved in informing the public and appropriate governmental authorities about the financial needs of the organization.

Findings	Evidence
The school regularly communicates with the government on the financial needs of the school. The school receives $572.00 for each student at Maris Stella School from the government’s Aid to Private School, a total amount of $127,000 a year. This annual aid from the government makes up 37% of the school’s total revenue which helps the school to stay afloat. The school has an annual fundraising (Back to School Carnival). The school sends out solicitation letters to private individuals, businesses, and government officials for donations. Parents, alumni, and friends of the school are involved in this annual fundraising with their donations and selling raffle tickets. This annual fundraising event is announced in the local newspapers, radio stations, and television, informing the general public, requesting their support and donations.	Announcement in local newspapers, radio stations, television, school website, Facebook page and email account. Solicitation letters to businesses, private individuals, and government officials Solicitation letters to parents, alumni and friends.

Findings

Evidence

The school regularly communicates with the government on the financial needs of the school. The school receives $572.00 for each student at Maris Stella School from the government’s Aid to Private School, a total amount of $127,000 a year. This annual aid from the government makes up 37% of the school’s total revenue which helps the school to stay afloat.

The school has an annual fundraising (Back to School Carnival). The school sends out solicitation letters to private individuals, businesses, and government officials for donations. Parents, alumni, and friends of the school are involved in this annual fundraising with their donations and selling raffle tickets.

This annual fundraising event is announced in the local newspapers, radio stations, and television, informing the general public, requesting their support and donations.

Announcement in local newspapers, radio stations, television, school website, Facebook page and email account.

Solicitation letters to businesses, private individuals, and government officials

Solicitation letters to parents, alumni and friends.

Marketing Strategies

D2.5. Indicator: The school has marketing strategies to support the implementation of the developmental program.

D2.5. Prompt: How effective are the marketing strategies to support the implementation of the developmental program?

Findings	Evidence
The marketing strategies for Maris Stella School has been very effective in promoting the developmental programs for our school. Maris Stella School advertises all our fundraiser events in the Island Times and Tia Belau newspapers, radio stations, including posting of flyers in public areas, posting of all fundraiser events in the Facebook, the school’s website, and emails to parents, alumni and friends. In SY 2016-2017 and 2017-2018, we had our annual back to school fundraisers and they were successful. We were able to raise $35,000 in each year. In 2017-2018, we celebrated the school’s 60th Anniversary with a Dinner Gala Fundraiser. At the 60th Anniversary Gala, we recognized our first three Distinguished Alumni with all alumni invited. The Gala Dinner Fundraiser was another successful event. We raised $31,000. The marketing strategies used to promote these events were sending solicit letters to parents, alumni, friends, businesses, and government officials. School’s staff, board members, and alumni helped with our developmental program with talk shows on the radios advertising the school’s programs as well as fundraiser events. In 2017-2018 the school’s applied for two grants from the Government of India through the Office of the President. The two grants were for computers in the classrooms of $10,000 and renovation of the kindergarten building of $10,000. In 2018-2019 a grant in the amount $90,000 from the Embassy of Japan was approved for two school buses for the school.	Maris Stella School website address: https://www.marisstellapalau.org/ Maris Stella School Facebook address: https://www.facebook.com/MarisStellaSchoolPalau/ Maris Stella School email address: seastar@palaunet.com School Calendar Email communications Local newspapers (Island Times and Tia Belau) Radio Stations (WAVE and Eco Paradise)

Findings

Evidence

The marketing strategies for Maris Stella School has been very effective in promoting the developmental programs for our school.

Maris Stella School advertises all our fundraiser events in the Island Times and Tia Belau newspapers, radio stations, including posting of flyers in public areas, posting of all fundraiser events in the Facebook, the school’s website, and emails to parents, alumni and friends.

In SY 2016-2017 and 2017-2018, we had our annual back to school fundraisers and they were successful. We were able to raise $35,000 in each year. In 2017-2018, we celebrated the school’s 60th Anniversary with a Dinner Gala Fundraiser. At the 60th Anniversary Gala, we recognized our first three Distinguished Alumni with all alumni invited. The Gala Dinner Fundraiser was another successful event. We raised $31,000.

The marketing strategies used to promote these events were sending solicit letters to parents, alumni, friends, businesses, and government officials. School’s staff, board members, and alumni helped with our developmental program with talk shows on the radios advertising the school’s programs as well as fundraiser events.

In 2017-2018 the school’s applied for two grants from the Government of India through the Office of the President. The two grants were for computers in the classrooms of $10,000 and renovation of the kindergarten building of $10,000.

In 2018-2019 a grant in the amount $90,000 from the Embassy of Japan was approved for two school buses for the school.

Maris Stella School website address:
https://www.marisstellapalau.org/

Maris Stella School Facebook address:
https://www.facebook.com/MarisStellaSchoolPalau/

Maris Stella School email address:
seastar@palaunet.com

School Calendar

Email communications

Local newspapers (Island Times and Tia Belau) Radio Stations (WAVE and Eco Paradise)

Areas to Analyze and Examine

Areas to analyze in determining the degree to which the criterion is being met:

A master resource plan.
A procedure to regular examination of the master resource plan to ensure the continual availability of appropriate resources that support the school’s purpose and learning results

Focus on Learning: The accreditation Manual

The marketing strategies used to support the implementation of the developmental program The research and information used to form the resource plan
The involvement of stakeholders in the future planning
Governing authorities and school leaders involved in informing the public and appropriate governmental authorities about the financial needs of the organization
Additional evidence identified by the school

Areas of Strength

Maris Stella School has a strong stakeholder commitment.
MSS parents and alumni, businesses and government very supportive to the school’s fundraisers

Areas of Growth

Develop School Wide Master Plan. Develop an Action Plan for Master Plan.
Update School Handbook
Develop emergency action plan include map and placement of fire extinguishers